Process

Year after year, grateful clients return to us because of our reputation, integrity and results driven track record.

“The purchase of our 12,000 square foot building required the support and approval of the entire Arizona Dental Association Board. After researching many options, Andrea prepared an impressive package and the Board toured six select buildings. Upon completion of the tour, the Board unanimously approved the targeted building and we have been delighted ever since.

The teamwork and professionalism from her firm made my job easy when it came to relocating our corporate office. Thank you, Andrea.”

Rick Murray, Executive Director of the Arizona Dental Association

Our 11 Step Process:

Andrea Davis CRE through years of completed transactions has developed a precise approach to transactional management. Our Team Approach acts as a communicative device, facilitating interaction between the client, our team and outside consultants. It has proven to be a successful tool for all transactional types. Our approach ensures consistency, quality, thoroughness, attention to detail and a timely response.

initalMeeting

STEP 1: Initial Project Outline Meeting

  • Develop a strategic plan and needs analysis
  • Provide analysis of existing leasehold
  • Conduct initial interview to determine possible renewal, renegotiation, relocation, acquisition, contraction or expansion strategies
  • Tour existing facility to determine specific space requirements
  • Discuss geographic areas of search and preferred building profile
  • Provide optimum time frame schedule to ensure timely completion

STEP 2: Market Overview Search

  • Utilize client-defined search parameters to prepare a complete inventory of all product capable of accommodating the requirement; provide fact sheets, marketing brochures and floor plans for review
  • Conduct an in-office review of all alternatives in order to formulate a short-list of product
Provide deal points of recently completed comparable transactions
marketresearch
property-exam

STEP 3: Examination & Assessment of Each Property

  • Conduct a field inspection with the client of all short-listed product presented in the detailed overview; review floor plan/plate efficiencies, building amenities, mechanical/electrical system functionality, data/telco availability, parking accommodations, signage opportunities, tenant roster, financial strength of the ownership and any property encumbrances
  • Assist in determining which buildings will receive Request for Proposal and/or Offer to Purchase

STEP 4: Initial Lease or Purchase Negotiations

  • Prepare detailed Requests for Proposals and/or Offers to Purchase
  • Upon approval, distribute Requests for Proposals and/or Offers to Purchase to the listing brokers of the selected properties
  • Contact existing landlord to solicit proposal for renewal, renegotiation and/or Offer to Purchase
lease-negoiations
analysis

STEP 5: Analysis / Strategy

  • Perform a Comparative Analysis of Leasing Cost and/or Owner-User Analysis on each proposal received
  • Summarize and compare the economic considerations for each location and any additional pertinent proposal deal points
  • Summarize occupancy costs for the lease term on a per month, per year and per square foot basis
  • Determine negotiating strategies; negotiate with landlord’s representative and present counter proposals
  • Advise of any new opportunities in comparable product that may arise during negotiations

STEP 6: Space Planning

  • Determine whether to use each buildings architect or select one to evaluate all properties; as necessary, recommend qualified space planners for consideration
  • Attend meetings to assist with space programming, space planning and plan revisions
  • Assist in completing final preliminary drawings for each building
spaceplanning
construction-review

STEP 7: Review of Construction Bids

  • Where appropriate, recommend general contractors for tenant improvement construction
  • Coordinate preliminary construction bids for the completed preliminary drawings; determine number of preliminary bids to be requested
  • Review preliminary bids and assist in value engineering with client, architect and contractor

STEP 8: Negotiate Best & Final Offer

  • Assist in selecting the best alternative based on economic, functional and subjective comparisons; conduct final negotiations with the selected building’s representative
  • Run revised Comparative Analysis of Leasing Cost and/or revised Owner-User Analysis
  • Prepare, review and issue Letter of Intent
negioations
contract-signing

STEP 9: Lease Documentation or Purchase & Sale Agreement

  • Review the lease form and/or purchase & sale agreement to confirm that all business points have been incorporated
  • Where appropriate, make recommendation for an attorney to review
  • Assist attorney with language negotiation
  • Ensure timely execution by both parties

STEP 10: Construction Documents or Feasibility Period

  • Monitor the preparation of construction drawings and advise of the effect on timing
  • Assist in the evaluation of the property during the feasibility period
  • Review construction timeline if necessary
construction-docs
occupancy

STEP 11: Occupancy or Close of Escrow

  • Assist with any actions necessary for commencement or close of escrow; assist with construction punch list items and move coordination